Media Release Policy Agreement
Effective Date: March 2025
1. Introduction
This Media Release Policy Agreement (“Agreement”) governs the use of media content featuring Sheridyn Williams & Associates, LLC (“Speaker,” “we,” “our,” or “us”) by visitors, clients, event organizers, and third parties (“you,” “your”). By accessing, recording, or using media related to the Speaker through https:///www.SheridynWilliams.com or https://www.SW-Associates.US (the “Websites”) or at events, you agree to comply with this policy.
2. Grant of Rights
By attending or engaging in events, interviews, webinars, or other speaking engagements hosted or promoted by the Speaker, you acknowledge and agree that:
• The Speaker and/or authorized representatives may record, photograph, and distribute media content, including video, audio, and images.
• Such media may be used for promotional, educational, and commercial purposes, including but not limited to:
➢ Social media, websites, and online platforms
➢ Marketing materials and advertisements
➢ Educational content and online courses
➢ News publications and press releases
3. Non-Exclusivity & Third-Party Use
• This Agreement is non exclusive, meaning the Speaker retains the right to use, share, and distribute their content across multiple platforms.
• Event organizers or third parties wishing to use media content featuring the Speaker must obtain written permission before distributing, selling, or repurposing the content for commercial purposes
4. Speaker’s Rights & Content Control
• The Speaker retains all intellectual property rights over original presentations, speeches, and related materials.
• The Speaker reserves the right to approve or request modifications to any content featuring their likeness, voice, or intellectual property before publication.
• The Speaker has the right to request the removal of unauthorized or misleading content featuring them.
5. Event Organizer & Third-Party Responsibilities
If you are hosting an event featuring the Speaker, you agree to:
• Obtain necessary permissions before recording or live-streaming the Speaker’s presentation.
• Credit the Speaker properly when using their content in media or marketing materials.
• Ensure that media is not altered, misrepresented, or used in a misleading or defamatory manner.
6. Special Terms for Virtual Events
For virtual events, including webinars and live-streamed speaking engagements:
• The Speaker must approve any recording or redistribution of the event in advance.
• Organizers must clearly notify attendees if the event is being recorded.
• Unauthorized downloads, screen recordings, or redistributions of the Speaker’s virtual presentations are strictly prohibited.
7. Restrictions on AI-Generated Media
To protect the Speaker’s likeness, voice, and intellectual property:
• No individual or organization may use artificial intelligence (AI) to modify, clone, or generate synthetic versions of the Speaker’s voice, image, or likeness without explicit written consent.
• AI-generated content that misrepresents the Speaker’s views, statements, or presence is strictly prohibited.
• Any unauthorized use of AI generated media related to the Speaker will be considered a violation of this Agreement and may be subject to legal action.
8. Social Media Use
• The Speaker encourages event attendees, media representatives, and third parties to share eventrelated content on social media.
• Any posts featuring the Speaker must:
➢ Accurately represent their message and speech.
➢ Provide proper credit by tagging the Speaker’s official social media accounts or websites.
➢ Not be used for commercial purposes without prior written consent.
➢ Not be altered, edited, or manipulated in a way that misrepresents the Speaker’s statements or views.
• The Speaker reserves the right to request removal of any social media content that:
➢ Misrepresents their views or statements.
➢ Uses defamatory, misleading, or false information.
➢ Associates the Speaker with political, controversial, or inappropriate messaging without consent.
• The Speaker may repost or share user-generated content at their discretion.
9. Opt-Out & Revocation of Consent
If you wish to opt out of being recorded or having your likeness used in media content at an event hosted by the Speaker, you must:
• Notify the Speaker or event organizers in writing before the event.
• Understand that while efforts will be made to exclude your likeness, complete removal from group recordings may not always be possible.
The Speaker reserves the right to revoke media use permissions granted to third parties if the content is used inappropriately or in violation of this Agreement.
10. Limitation of Liability
• The Speaker and their representatives are not responsible for third-party misuse of publicly available content.
• The Speaker is not liable for any claims, damages, or disputes arising from the use of recorded media in accordance with this policy.
11. Indemnification
You agree to indemnify, defend, and hold harmless the Speaker, their affiliates, and representatives from any claims, liabilities, damages, losses, or expenses (including legal fees) arising from:
• Your unauthorized use of the Speaker’s media, likeness, or intellectual property.
• Any breach of this Agreement by you or your organization.
• Any claims or disputes related to content you have created, shared, or distributed that includes the Speaker.
12. Dispute Resolution
In the event of a dispute related to this Agreement, both parties agree to:
1. Attempt to resolve the dispute through good-faith negotiations.
2. If unresolved, engage in mediation with a neutral third party before taking legal action.
3. If mediation fails, disputes shall be settled through binding arbitration in the state of Georgia, USA with both parties agreeing to abide by the arbitrator’s decision.
Each party shall bear its own costs of mediation and arbitration unless otherwise agreed.